Compare Equestrian Wholesale Quotes on the Same Basis

Compare the same specification and quantities

Give each quotation a reference and date. Match the product format, materials, construction, fit, colours, artwork and packing scope. If one proposal changes the specification, show it as an alternative rather than hiding the difference inside a price cell. Note the approval evidence or open questions for each alternative.

Use the same order unit and breakdown. A glove quotation in pairs cannot be compared directly with a price per individual glove. State units per style, colour and size, and check whether minimum quantities apply at any of those levels. A total across three product categories does not show whether each quoted line meets its own conditions.

List included and excluded charges

Record the currency alongside every amount. Separate product line totals from any artwork preparation, decoration, sample, label, packaging, freight or other agreed charges. Ask whether an item is included, separately charged, not required or still to be confirmed. Treat ‘not stated’ as a question, rather than entering zero.

Check how discounts and any quoted tax amounts affect the total. If you use a currency conversion for internal comparison, record your own rate and date separately from the supplier's quoted currency. Do not present that comparison rate as an agreed payment conversion. Confirm delivery-related costs and responsibilities in the written terms rather than assuming the product subtotal is the complete delivered cost.

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Compare payment, validity and delivery terms

Record the quotation's validity period and what happens if the specification or quantity changes. Ask when any quoted production period begins: the enquiry date, written specification approval, sample decision or an agreed payment milestone may be different events. Separate the expected production period from the transport arrangement and from your required arrival date.

PoloSolo uses manual quotations, specification confirmation and offline payment. Confirm the amount and timing of any payment stages in writing. Obtain the agreed payment instructions through the confirmed business process before paying; an enquiry email does not take payment. Keep the accepted quote revision and subsequent payment records with the order.

Use a quotation comparison checklist

First mark whether each proposal is comparable, needs clarification or is a different option. Then resolve the missing information and compare the complete written scopes. This makes a review useful even when the final price is not ready: you can see exactly which decision is preventing a meaningful comparison.

When you accept a proposal, identify the revision rather than saying ‘the latest price’ in a long message chain. If a later change affects the agreed scope, request an updated quote and confirm it before proceeding. Keep the previous revision as history so the original quantities, terms and approval can still be understood.